INVITATION TO BID

 

REMODEL OFFICE BUILDING
CATHOLIC CHARITIES’ LASALLE OFFICE  
815 SECOND STREET
LA SALLE, IL 61301

ISSUED BY
CATHOLIC CHARITIES
2900 WEST HEADING AVENUE
WEST PEORIA, IL

Plans and specifications can be ordered from Illinois Blueprint Corp., 309-676-1300
Plans can be viewed at www.illinoisblue.com

PRE-BID INSPECTION OF BUILDING
August 7th, 2009 at 10:30 A.M.
Contact Al Halverson
Catholic Charities in Peoria
(309) 636-8088

Sealed bids will be received at the office of Facilities & Special Projects Manager,
Al Halverson, 2900 West Heading Avenue, Peoria, IL 61604
 Until August 14, 2009, at 5:00 P.M.
For furnishing the materials or services, described herein.

INSTRUCTION TO BIDDERS

ACCEPTANCE OF BIDS - The right is reserved, as the interest of Catholic Charities of the 
Diocese Peoria, (CCDOP) reserves the right, to reject any or all bids and to waive any nonmaterial informality or irregularity in the bids received.  CCDOP will accept one of the proposals or reject all proposals within thirty (30) calendar days from the bid opening date.

ADDITIONAL COPIES OF SPECIFICATIONS - Bidder may secure additional copies of the 	bid 	specifications from CCDOP office at the 2900 W Heading Avenue, West Peoria, IL.

BID ENVELOPE IDENTIFICATION - Bidders shall submit their proposal in a sealed 		envelope (sealed bid), which shall be clearly labeled with the company name and address.  	Bidders are requested to indicate in the LOWER LEFT HAND CORNER OF THEIR 	ENVELOPE THE ITEM BEING BID, DATE AND TIME the BID IS DUE.

MAILING OF BIDS - Two copies of all bid proposals are to be mailed or delivered to Al 	Halverson, 2900 W. Heading Avenue, West Peoria, IL 61604.  Proposal will not be 
accepted by FAX, telephone or telegraphic means.  Al Halverson Facilities & Special 
Projects Manager can be contacted at (309) 636-8088.

CLOSING TIME - The bid closing time will be based upon Central Standard Time or Central 	Daylight Time, whichever is in effect on the date the bid is due.

AWARD - An award will be made to the lowest qualified proposal that complies with the terms 	and 	conditions of the specifications provided that it is in the best interest of CCDOP to 
accept 	the proposal.  Awards will be made on a per item basis unless otherwise stated. 
The quality of the articles to be supplied, their conformity with specifications, their 
suitability to the requirements of CCDOP and the delivery terms will be taken into 
consideration in making the award.

WITHDRAWAL OF BIDS - Bidders may withdraw their proposals at any time prior to the bid 	closing 	time by telephone, FAX, or written request.  A telephone request must be confirmed in writing 	within 24 hours of the call and prior to closing time.  No bidder shall withdraw his bid for a 	period of thirty (30) calendar days from the bid opening date. Negligence on the part of the 	bidder in preparing a proposal confers no right of withdrawal or modification of a proposal after 	it has been opened.  No bid will be opened which has been received after the closing time 	specified in the bid proposal and it would be returned unopened to the bidder.

ALTERNATE BIDS - The specifications describe the supplies and/or service, which CCDOP 
feel are necessary to bid meet the performance requirements of the remodel project. 
Bidders desiring to bid on items which deviate from these specifications, but which they 
believe to be equivalent, are requested to submit alternate bids.  However, ALTERNATE 		TENDERS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM
THE APPLICABLE SPECIFICATIONS PLAINLY NOTED.  The bid must be 		accompanied by complete specification of the items offered.

PRICES - Unit prices shall be shown for each unit on which there is a bid and shall include all 	packing, crating, freight, and shipping charges and cost of unloading supplies at 		destination unless otherwise stated in the bid proposal.  Unit prices shall not include any 	local, 	state or federal taxes.  In case of mistake in extension of price, unit price shall govern.  All 	prices must be typewritten or written in ink.  No erasures are permitted. Mistakes must be 	crossed out and corrections typewritten or written in ink adjacent there to and initialed in ink 	by the party signing the bid or his authorized representative.

DISCOUNTS- Cash discounts for payment within fifteen (15) days or more will be considered in 	the awarding of the bid.  Discounts of less than fifteen (15) days will not be considered in the 	bid evaluation.  Where the net bid is equal to a bid with the cash discount deducted, the award 	shall be made to the net bid.  Discounts will be figured from the date of delivery and acceptance 	of the articles, or in the case of incorrect invoice, from the date of receipt of corrected invoice.

TAXES - CCDOP is exempt, by law, from paying State and City Retailers Occupation Tax, State 	Service Occupation Tax, State Use Tax and Federal excise Tax.  CCDOP will execute tax 	Exemption certificates whenever required.  The unit prices should be exclusive of all taxes.  	In the event the unit price includes taxes, the bidder must show the amount of tax 	included in the 	unit price.

SIGNATURES - The bidder with his usual signature must sign each bid.  Bids by partnerships 
must be signed with the partnership name by one of the members of the partnership, or by 
an authorized representative, followed by the signature and title of the person signing.  
Bids by corporations must be signed with the name of the corporation, followed by the 
signature and title of person authorized to bind it in the matter.  All	signatures must be in
 ink.

INSURANCE – The following coverage and limits are required on all construction renovation and /or 
	remodeling projects.
A.	Contractors will carry the builder’s risk coverage, t=not the owner (to include Catholic Charities the Diocese of Peoria and the Catholic Diocese of Peoria).

1.	When a construction project adds square feet to a building through as addition, contractors are required to carry builders risk coverage for cost of the project and $2,000,000 general liability coverage OR adequate coverage to repair/replace the original building and/or other exposures should something happen during this project as a result of the negligent acts or omission of the contractor, subcontractors, etc. whichever is greater.   In addition, a certificate of coverage must be provided that names Catholic Charities and the Catholic Diocese of Peoria as an additional insured.

2.	When a construction project is for the construction of a new building or additional infrastructure on Catholic Charities grounds, contractors are required to carry builder’s risk coverage for the entire cost of the build.  In addition, a certificate of coverage must be provided that names Catholic Charities and Catholic Diocese of Peoria as an additional insured.

B.	 Comprehensive General Liability – combined single limit of liability with a minimum of $2,000.000 for both bodily injury and property damage per occurrence

C.	Automobile – coverage should be shown for any and all owned vehicles with combined single limit $2,000,000.

D.	Worker Compensation and Employers liability – coverage should be carried as required by applicable state law.

INVESTIGATION - Bidders shall make all investigations necessary to thoroughly inform 	themselves regarding the supplies and/or service to be furnished in accordance with the bid 	proposal.  No plea of ignorance by the bidder of conditions that exist or that may 		hereafter exist as a result of failure or omission on the part of the bidder to make the 	necessary examinations and investigations will be accepted as a basis for varying the 	requirements of CCDOP or the compensations to the bidder.
 
CCDOP AGENT - Facilities & Special Project Manager shall represent and act for CCDOP in all 
matters pertaining to the bid proposal and contract in conjunction thereto.

PATENTS - 	The successful bidder agrees to protect, defend and save CCDOP harmless against 	any demand for payment for the use of any patented material process, article or device that 	may enter into the manufacture, construction or form a part of the work covered by the 	contract.

HUMAN RIGHTS ACT - The contract will be subject to and governed by the rules and 	regulations of 	the Illinois Human Rights Act 87-1250 and as amended.  The provision of 	Chapter 68, paragraph 	2-105 on Sexual Harassment written policies apply.

NON-COLLUSION - With the executing of this bid the Bidder is certifying to non-collusion in 	the 	preparation and submittal.  The Bidder must properly execute the bid or the bid will not be 	considered for acceptance.

DEFALT - In case of default by the contractor, CCDOP will procure the articles or service from 
other source and hold the contractor responsible of any excess cost incurred.

CANCELLATION - CCDOP reserves the right to cancel the whole or any part of the contract,
	if the contractor fails to perform any of the provisions in the contract or fails to make 	delivery within the time stated.  The contractor will not be liable to perform if situations arise 	by reason of strikes, acts of God or the public enemy, acts of fires or floods.
.
PRICES SPECIFIED - We agree to furnish the material or service according to CCDOP plans, 	specifications and conditions and at prices specified hereon.

BID-RIGGING OR BID ROTATING - The signing of this bid the Bidder is certifying that the 	company is not barred from bidding on this bid as a result of a conviction for the violation 	of State of Illinois laws prohibiting bid-rigging or bid-rotating per Public Act 85-1295, Section 	33e-3, and 33e-4.

DELINQUENT PAYMENT - The signing of this bid the Bidder is certifying that the company is 	not delinquent in the payment of any indebtedness, tax, fee, liens, fines owed or accruing 	to the 	local city or in the payment of any tax administered by the Illinois Department of 	Revenue and 	is in compliance with the terms and conditions of Public Act 86-1039 (Illinois Revised 	Statues, Chapter 24, Section 11-42.1-1).

PERMITS AND LICENSES - The successful bidder shall obtain, at his own expense, all permits 	and licenses which may be required to complete the contract.

SAMPLES - Samples of items, when required, must be submitted within the time specified and 	at no 	expense to CCDOP and if not destroyed in testing, they will be returned at the bidder request and 	expense.  Samples, which are not requested for return within thirty (30) day, will become the 	property of CCDOP.

PRECEDENCE - Where special conditions are written in the specifications, these conditions

 shall take precedence over any conditions listed under the “Instructions to Bidders”.

AFFIRMATIVE ACTION REQUIREMENTS – “The contractor/vendor will not discriminate 	against any employ or applicant for employment because of race, color, religion, sex, sexual harassment, ancestry, national origin, and place of birth, age or a physical or mental handicap which would not interfere with the efficient performance of the job in question. The contractor/vendor will take affirmative action to comply with the provisions of this division and will require any subcontractor to submit to CCDOP a written commitment to comply with this division.  The contractor/vendor will distribute copies of this commitment to all persons who participate in recruitment, screening, referral, and election of job applicants, prospective job applicants, members or prospective subcontractors.”